Summary
A change in scope, alterations to the existing project budget, or reallocation of funds between line items can be requested by submitting a change order request for the lender's review. Follow the below steps to submit a change order request.
How to Submit a Change Order Request (Desktop)
Create a New Change Order or Access an Existing One
- In the Loans view, choose the project for which you'd like to create a change order, then go to the Draws sub-tab, click the +New button, and select Change Order. If you have an existing change order, you can select it from the list.
Filling Out The Change Order Form
- Change Order Amount: Enter the amount to be added to an existing line item; must be a positive value
- Reason for Change: Explain the reason for change
- Attachment: Attach any related documents such as invoices
- Contingency: Enter the amount to be deducted from an existing line item; a negative value
- Reason for Change (contingency): Enter a Reason for Change
- + Add Item: Also, you have the option to add an additional line item when appropriate by clicking the Add Item icon in the lower right corner
- Click Next
Note: Value changes to a line item will not take effect until the lender has approved the change order request. If you need to reference the updated values in a draw request, the change order will need to be approved by the lender first.
Although the net change does not need to equal $0.00 to submit, the lender does need to balance the net change in order to approve the request.
Any of the attachments to individual line items will appear in the Documents side of the Additional Information popup. You can add additional documents by clicking the + Document button.
There is also a comment section where additional notes regarding the request can be entered.
When you are ready to finalize your request, click Submit Change Order. You will then be able to electronically sign the Change Order request.
If you'd like to decline the request, click the 3 dots in the upper left of the document, and select Decline.
You can review all of your Change Orders directly in OneSite along with the status.
Clicking on a Change Order will show you the details of the submission. Existing line items will maintain their original number.